JDW Photography Privacy Policy

1. Introduction

Thank you for choosing JDW Photography. This Privacy Policy explains how we collect, use, and protect your personal information when you use our website and photography services.

2. Information We Collect

Client Information:

• Name, email address, phone number, and mailing address
• Payment information (processed securely through third-party payment processors)
• Session preferences and requirements
• Correspondence between you and JDW Photography

Website Visitor Information:

• IP address and browser information
• Pages visited and time spent on our website
• Referral sources
• Device information

Photographic Content:

• Photographs and videos created during your session
• Location information where photography services were provided

3. How We Use Your Information

Essential Business Operations:

• To provide photography services as contractually agreed
• To communicate with you regarding your session
• To process payments and maintain financial records
• To deliver final photographs and related products

Business Improvement:

• To improve our website and services
• To understand client needs and preferences
• To send relevant information about our services
• To respond to your inquiries and requests

4. Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to outside parties except in the following circumstances:

• With your explicit consent (such as when you agree to have your photographs displayed in our portfolio)
• To trusted third parties who assist in operating our website, conducting business, or servicing you
• To comply with legal requirements, enforce our policies, or protect our or others' rights, property, or safety

5. Information Storage and Security

We implement appropriate security measures to protect your personal information, including:

• Secure storage of digital files
• Password protection on all client galleries
• Regular security updates to our systems
• Physical safeguards for any printed materials

Client photographs and personal information are typically retained for 12 months after service completion, after which they may be archived or securely deleted.

6. Your Rights

You have the right to:

• Access personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your information (subject to legal and contractual obligations)
• Opt out of marketing communications
• Request a copy of your information in a portable format

7. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance your browsing experience. These may include:

• Essential cookies necessary for website functionality
• Analytics cookies that help us understand how visitors use our site
• Preference cookies that remember your settings and choices
• Marketing cookies that help us deliver relevant content

You can manage cookie preferences through your browser settings or our cookie consent banner.

8. Third-Party Services

Our website may use third-party services including:

• Pixieset for client galleries and website hosting
• Payment processors for financial transactions
• Google Analytics for website performance analysis
• Social media integration for sharing content

Each third-party service has its own privacy policy governing how they handle your information.

9. Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If we learn we have collected personal information from a child under 18, we will delete that information promptly. If you believe we might have information from a child under 18, please contact us.

10. Photography-Specific Privacy Considerations

Image Usage:

• We retain copyright of all images created
• Your contract specifies how we may use images from your session (e.g., portfolio, social media)
• You can request specific images not be used in our marketing materials
• We will obtain additional consent before using your images for purposes not covered in your contract

Location Information:

• Photos may contain metadata including the location where they were taken
• This information is removed before public sharing unless otherwise agreed

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify clients of significant changes through our website or direct communication.

12. Contact Information

If you have questions about this Privacy Policy or our privacy practices, please contact us at:

JDW Photography

Email: jamesdavidwest@jdw-photography.com

Phone: 615-461-0614

13. Effective Date

This Privacy Policy is effective as of May 19, 2025.

This document is intended to provide transparency regarding our data practices. It is not intended to create or modify contractual relationships, which are governed by separate agreements between JDW Photography and its clients.